The University of Tokyo
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- All Japanese nationals must submit the “Overseas Residential Registration (ORR)” to a nearby Japanese Embassy or Consulate-General upon arrival. (This is a statutory requirement as specified by the Passport Act. You can also submit via the Internet.) *Please note that change of address and your return to Japan must also be notified.
Reference：https://www.ezairyu.mofa.go.jp/RRnet/index.html
- In case you are involved in accidents, troubles or unforeseen disasters, the Japanese Embassy/ Consulate-General is supposed to provide support using the location of residence and the emergency contact given on the “ORR”.
- For non-Japanese nationals, please make sure to carry out necessary procedures required by your own country’s Embassy or Consulate-General in the region where you stay.
- Before departing, make sure to confirm and keep a record of the contact information for the relevant office at your host institution, your affiliated faculty/graduate school at UTokyo, and the office in charge of your program.
- If any problems arise, you have any concerns, or an emergency occurs while you are abroad, promptly report, contact, and consult with the contact person at the host university and the relevant office of your affiliated College, Faculty, or Graduate School at the University of Tokyo. For programs managed by the Center for Global Education, also report, contact, and consult with the International Education Promotion Group.
- OSSMA members have access to a 24/7/365 helpline service available in both Japanese and English for emergency contact during their stay abroad.
- In the event of natural disasters, infectious diseases such as new strains of influenza, or terrorist activities occurring locally, promptly contact the relevant office of your affiliated College, Faculty, or Graduate School and the International Education Promotion Group to report your safety, even if you are not affected. If your life or physical safety is in danger, seek assistance from the local embassy or consulate.
- Stay in regular contact with your family.
- If you plan to be away from your place of residence for more than a week during your study abroad (including temporary returns to Japan), inform the relevant office of your affiliated College, Faculty, or Graduate School in advance about your destination and duration. For programs managed by the Center for Global Education, also inform the International Education Promotion Group.
- Participants in programs managed by the Center for Global Education must resubmit the “Overseas Travel Information Form” to the International Education Promotion Group if there are any changes or updates to the information provided.
- Please fully comprehend the purpose of the program and strive to achieve sufficient academic or research results.
- Please be conscious that while you are overseas you will be travelling as students representing the University of Tokyo. Abide all laws, rules regulations and manners of the host institution and country as well as that of the University. Please ensure to follow the instructions of the supervisors or contacts of the host institution and take care not to offend or go against local public policy and morals.
- Once your return date is decided, if there are required notifications in your affiliated College, Faculty, or Graduate School, please contact the relevant office. For programs managed by the Center for Global Education, inform the International Education Promotion Group of your return date using the “Notification of Going Abroad” form.
- It is your responsibility to communicate with the relevant offices of your affiliated College, Faculty, or Graduate School so that you conduct all necessary procedures regarding transfer of credits and registering for classes.
- If there are any changes to your address, phone number, or email address, complete the necessary procedures with your affiliated College, Faculty, or Graduate School and inform the International Education Promotion Group for programs managed by the Center for Global Education. This information is essential for contacting you after your return.
When participating in programs managed by the Center for Global Education, please submit your “Overseas Travel Information Form” here.
